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    Accounts Receivable Payment

    Process a payment using Accounts Receivable in RMS.

    Decision Tree

    The Accounts Receivable utility provides an overview and management of payments for outstanding Tax Invoices on any Company or Travel Agent account.

    • Information
    • Use
    • Add Button

    Information

    The Accounts Receivable utility provides an overview and management of payments for outstanding Tax Invoices on any Company or Travel Agent account.

    Accounts Receivable is an optional feature for Accrual Accounting properties to manage reservations provided on credit to a Company or Travel Agent.

    When Accounts Receivable is enabled a Company or Travel Agent can be given a Credit Limit. 

    Selecting the Company or Travel Agent as the Bill To on a Reservation Account enables the reservation to be checked out with a Tax Invoice sent to the Company or Travel Agent to pay at a later date.



    Accounts Receivable can be used by Accrual Accounting properties or Trust Accounting properties setup as One Trust Bank Account.



    Users will require Security Profile access to use this feature.



    • Use
    • Add Button

    Use

    1. Go to Accounting > Accounts Receivable in RMS.
    2. Select the A/R Type.
    3. Select a Company or Travel Agent with an Outstanding Balance.
    4. Select 'Payment Method' and choose 'Receipt'.
    5. Select the Receipt Type.
    6. Enter the Payment Details.
    7. Select 'Apply'.
    8. Enter the Payment Amount for each Tax Invoice or select the 'Auto' checkbox.
    9. Select the checkbox for the Tax Invoice to Pay.
    10. Select 'Process'.



    Tax Invoices where the Bill To is a Company or Travel Agent with no payment allocated will appear in the Accounts Receivable utility when using Accounts Receivable.

    Existing Credit can be used as a Payment Method if there is a credit on the Company or Travel Agent account.

    The 'Auto' checkbox will allocate payment to the Tax Invoice using the remaining Unallocated Receipt Amount.



    • Guide
    • Add Button

    Guide

    Go to Accounting > Accounts Receivable in RMS.

    Select the A/R Type.

    Select a Company or Travel Agent with an Outstanding Balance.

    Select 'Payment Method' and choose 'Receipt'.

    Select the Receipt Type.

    Enter the Payment Details.

    Select 'Apply'.

    Enter the Payment Amount for each Tax Invoice or select the 'Auto' checkbox.

    Select the checkbox for the Tax Invoice to Pay.

    Select 'Process'.

    An Accounts Receivable Receipt will display on screen once payment has been allocated to the selected Tax Invoices.

    Use

    1. Go to Accounting > Accounts Receivable in RMS.
    2. Select the A/R Type.
    3. Select a Company or Travel Agent with an Outstanding Balance.
    4. Select 'Payment Method' and choose 'Receipt'.
    5. Select the Receipt Type.
    6. Enter the Payment Details.
    7. Select 'Apply'.
    8. Enter the Payment Amount for each Tax Invoice or select the 'Auto' checkbox.
    9. Select the checkbox for the Tax Invoice to Pay.
    10. Select 'Process'.



    Tax Invoices where the Bill To is a Company or Travel Agent with no payment allocated will appear in the Accounts Receivable utility when using Accounts Receivable.

    Existing Credit can be used as a Payment Method if there is a credit on the Company or Travel Agent account.

    The 'Auto' checkbox will allocate payment to the Tax Invoice using the remaining Unallocated Receipt Amount.



    • Guide
    • Add Button

    Guide

    Go to Accounting > Accounts Receivable in RMS.

    Select the A/R Type.

    Select a Company or Travel Agent with an Outstanding Balance.

    Select 'Payment Method' and choose 'Receipt'.

    Select the Receipt Type.

    Enter the Payment Details.

    Select 'Apply'.

    Enter the Payment Amount for each Tax Invoice or select the 'Auto' checkbox.

    Select the checkbox for the Tax Invoice to Pay.

    Select 'Process'.

    An Accounts Receivable Receipt will display on screen once payment has been allocated to the selected Tax Invoices.


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