Use the form below to submit an article request or log a Service Request to contact RMS Customer Support..




    Paid Out

    Create Expenses on a Reservation Account in RMS.

    Decision Tree

    A Paid Out is an expense to the property on behalf of the guest.

    • Information
    • Use
    • Add Button

    Information

    A Paid Out is an expense to the property on behalf of the guest.

    The Create Expenses option on a Guest or Reservation Account can be used for Paid Outs in RMS.

    Create Expenses will create an Expense Charge on the Reservation Account to be paid by the guest.

    A corresponding Expense Charge & Expense Payment will be created on the Cash Account to balance the daily takings.

    Receipt Allocation to the Expense Charge on the Reservation Account will correspond to the Expense Payment on the Cash Account.



    An Expense Charge is required to use the Create Expenses option on a Guest or Reservation Account.



    Users will require Security Profile access to use this feature.



    • Use
    • Add Button

    Use

    1. Go to the Toolbar Menu Reservation Search in RMS.
    2. Enter the Guest Name or Reservation Number and press 'Enter'.
    3. Select the Account Type.
    4. Select the 'Other' menu and choose 'Expense Charge'.
    5. Select the Expense Charge.
    6. Optional: Enter a Quantity.
    7. Enter the Expense Amount as the Unit Price.
    8. Optional: Enter a Comment.
    9. Apply/Exit.



    Only Sundry Charges setup as an Expense Charge will be available for selection.

    Create Expenses will create an Expense Charge on the Reservation Account to be paid by the guest.

    A corresponding Expense Charge & Expense Payment will be created on the Cash Account to balance the daily takings.

    Receipt Allocation to the Expense Charge on the Reservation Account will correspond to the Expense Payment on the Cash Account.



    • Guide
    • Add Button

    Guide

    Go to the Toolbar Menu Reservation Search in RMS.

    Enter the Guest Name or Reservation Number and press 'Enter'.

    Select the Account Type.

    Select the 'Other' menu and choose 'Expense Charge'.

    Select the Expense Charge.

    Optional: Enter a Quantity.

    Enter the Expense Amount as the Unit Price.

    Optional: Enter a Comment.

    Select 'Apply/Exit' to create the Expense Charge on the Reservation Account.

    The Expense Charge will remain as a debit on the account until paid with a Receipt.

    An Expense Charge & Expense Payment will be created on the Cash Account to balance the daily takings.

    Use

    1. Go to the Toolbar Menu Reservation Search in RMS.
    2. Enter the Guest Name or Reservation Number and press 'Enter'.
    3. Select the Account Type.
    4. Select the 'Other' menu and choose 'Expense Charge'.
    5. Select the Expense Charge.
    6. Optional: Enter a Quantity.
    7. Enter the Expense Amount as the Unit Price.
    8. Optional: Enter a Comment.
    9. Apply/Exit.



    Only Sundry Charges setup as an Expense Charge will be available for selection.

    Create Expenses will create an Expense Charge on the Reservation Account to be paid by the guest.

    A corresponding Expense Charge & Expense Payment will be created on the Cash Account to balance the daily takings.

    Receipt Allocation to the Expense Charge on the Reservation Account will correspond to the Expense Payment on the Cash Account.



    • Guide
    • Add Button

    Guide

    Go to the Toolbar Menu Reservation Search in RMS.

    Enter the Guest Name or Reservation Number and press 'Enter'.

    Select the Account Type.

    Select the 'Other' menu and choose 'Expense Charge'.

    Select the Expense Charge.

    Optional: Enter a Quantity.

    Enter the Expense Amount as the Unit Price.

    Optional: Enter a Comment.

    Select 'Apply/Exit' to create the Expense Charge on the Reservation Account.

    The Expense Charge will remain as a debit on the account until paid with a Receipt.

    An Expense Charge & Expense Payment will be created on the Cash Account to balance the daily takings.


    Was this article helpful?

    Send Feedback

    Can’t find what you’re looking for?

    Article Request