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    Copy a Group Reservation

    Duplicate an existing Group Reservation in RMS.

    Decision Tree

    Copy Reservation can be used on a Group Reservation to duplicate all reservations in the group to new stay dates.

    • Information
    • Use
    • Add Button

    Information

    Copy Reservation can be used on a Group Reservation to duplicate all reservations in the group to new stay dates.

    Copying a Group Reservation will use the same Category & Area as the original reservation for the new dates selected. 

    If an Area from the original Group Reservation is not available or the same Area is booked multiple times for different dates within the one Group Reservation the Copy Reservation feature cannot be used to create a duplicate.

    Copied Reservations will be assigned a unique Reservation Number and Account Number unless using the option to share the Account between copies.

    To use the same Account Number between copied reservations the option must first be enabled in setup.

    Group Reservations have the option of being copied with all existing accounts or only the selected Group Master account.



    Category and Area are default System Labels that can be customised.



    Users will require Security Profile access to use this feature.



    • Use
    • Add Button

    Use

    1. Go to the Toolbar Menu Reservation Search in RMS.
    2. Enter the Group Name or Group Reservation Number and press 'Enter'.
    3. Navigate to the Group Master.
    4. Select the 'Copy Reservation' icon.
    5. Select the Arrive & Depart Dates.
    6. Select the 'Copy' icon.



    The option 'Ignore reservation allocation' can be used by properties setup as Book by Category to create a duplicate Group Reservation without assigning Areas.

    If an Area from the original Group Reservation is not available or the same Area is booked multiple times for different dates within the one Group Reservation the Copy Reservation feature cannot be used to create a duplicate.



    • Guide
    • Add Button

    Guide

    Go to the Toolbar Menu Reservation Search in RMS.

    Enter the Group Name or Group Reservation Number and press 'Enter'.

    Navigate to the Group Master.

    Select the  'Copy Reservation' icon.

    Select the Arrive & Depart Dates.

    Select the  'Copy' icon.

    The Group Reservation will be copied to the selected dates with a new Group Reservation Number allocated.

    Use

    1. Go to the Toolbar Menu Reservation Search in RMS.
    2. Enter the Group Name or Group Reservation Number and press 'Enter'.
    3. Navigate to the Group Master.
    4. Select the 'Copy Reservation' icon.
    5. Select the Arrive & Depart Dates.
    6. Select the 'Copy' icon.



    The option 'Ignore reservation allocation' can be used by properties setup as Book by Category to create a duplicate Group Reservation without assigning Areas.

    If an Area from the original Group Reservation is not available or the same Area is booked multiple times for different dates within the one Group Reservation the Copy Reservation feature cannot be used to create a duplicate.



    • Guide
    • Add Button

    Guide

    Go to the Toolbar Menu Reservation Search in RMS.

    Enter the Group Name or Group Reservation Number and press 'Enter'.

    Navigate to the Group Master.

    Select the  'Copy Reservation' icon.

    Select the Arrive & Depart Dates.

    Select the  'Copy' icon.

    The Group Reservation will be copied to the selected dates with a new Group Reservation Number allocated.


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