Support Home Property Management System Reports Accounting Advance Deposit Report

Advance Deposit Report

Report on Deposits paid on Reservations with an Arrive Date in the future in RMS.

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The Advance Deposit Report is an interactive report of all Deposits on a Reservation Account where the Reservation Arrive Date is in the future.

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Information

The Advance Deposit Report is an interactive report of all Deposits on a Reservation Account where the Reservation Arrive Date is in the future.

Advance Deposits are any Receipt applied to a Reservation Account prior to the Reservation's Arrival Date where the Reservation Status is Unconfirmed, Confirmed or Arrived.

Additional grouping options include the ability to generate the report with data displayed by Property, Category and/or Deposit Source.

Additional Report Options enable generating the report for In House Guests only, from the selected Arrival Date, Receipt Creation Date, or As of Date.

The Advance Deposit Report includes the following information:

Column	Description
Receipt No	A unique identifying number assigned to the record of payment displayed.
Area	The Area selected on the Reservation.
Res No	The Reservation Number of the Reservation linked to the Reservation Account. If not a Reservation Account the Reservation Number will display as '0'.
Guest Name	The Primary Guest Name on the Reservation.
Receipt Date	The Transaction Posted Date for the Receipt.
Arrive Date	The Arrive Date selected on the Reservation.
Depart Date	The Depart Date selected on the Reservation.
Advance	Total Receipt Amount of Deposit paid in advance.
Cash	The value of Advance Deposit paid using the Cash Receipt Type.
Cr. Card	The value of Advance Deposit paid using the Credit Card Receipt Type.
Cheque	The value of Advance Deposit paid using the Cheque Receipt Type.
D Credit	The value of Advance Deposit paid using the Direct Credit Receipt Type.
EFTPOS	The value of Advance Deposit paid using the EFTPOS Receipt Type.
Other	The value of Advance Deposit paid using any other Receipt Type not listed above.

Use Scheduled Reports to automate delivery of the Advance Deposit report.

Receipt Types, Area, Category, Guest & Reservation are default System Labels that can be customised.

Users will require Security Profile access to view this report.

Use
Add Button

Use

Go to Reports > Accounting > Advance Deposit in RMS.
Select the Categories.
Select the Group 1 option.
Select the Group 2 option.
Select the Sort By option.
Optional: Select Additional Report Options.
1. Select 'More Options'.
2. Select Additional Report Options.
Select ‘Build’ to generate the report using the selected options.

Select any reservation number in the report section to go to that reservation in a new tab.

Interactivity is not available on the printed report.

Guide
Add Button

Guide

Go to Reports > Accounting > Advance Deposit in RMS.

Select the Categories.

Select the Group 1 option.

Select the Group 2 option.

Select the Sort By Option.

Optional: Select Additional Report Options.

Select 'More Options'.

Select Additional Report Options.

Select ‘Build’ to generate the report using the selected options.

The Advance Deposit Report will provide a list of all Deposits on a Reservation Account where the Reservation Arrive Date is in the future.

Use

Go to Reports > Accounting > Advance Deposit in RMS.
Select the Categories.
Select the Group 1 option.
Select the Group 2 option.
Select the Sort By option.
Optional: Select Additional Report Options.
1. Select 'More Options'.
2. Select Additional Report Options.
Select ‘Build’ to generate the report using the selected options.