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      Master Reservation Add Area

      Add an Area or an existing Reservation to a Master Reservation in RMS.

      Decision Tree

      An Area or existing Reservation can be added to a Reservation or a Master Reservation to create a new group or add to an existing group.

      • Information
      • Use
      • Add Button

      Information

      An Area or existing Reservation can be added to a Reservation or a Master Reservation to create a new group or add to an existing group.

      A Master Reservation is a group of Reservations that simplifies management of Guests travelling together.

      Master Reservations can be created using the Add Reservation Icon, on the Booking Chart, using Quick Quote or when setup as Book by Category using the Master Reservation Grid.

      The Master Reservation includes a cover page that can be identified as (Master) in the Navigator Pane on the Reservation. 

      Adding an Area or an existing Reservation to an individual Reservation will convert the Reservation into a Master Reservation.

      Adding an Area or an existing Reservation to a Master Reservation will add a new Sibling Reservation for the selected Area or include the selected existing Reservation in the group.

      To merge two Master Reservations together add all Sibling Reservations from one Master Reservation to the other Master Reservation then cancel the empty Master Reservation.


      Arrive, Depart, Category, Area, Reservation, Guest, Group Name and Rate are default System Labels that can be customised.

      Users will require Security Profile access to use this feature.


      • Use
      • Add Button

      Use

      1. Go to the Toolbar Menu Reservation Search in RMS.
      2. Enter the Group Name, Guest Name or Reservation Number and press 'Enter'.
      3. Select the (Master) in the Navigator Pane.
      4. Navigate to the 'Area' tab.
      5. Add Area:
        1. Select the 'Add Area' icon.
        2. Perform a Quick Quote Search.
        3. Select a Category or Rate Type.
        4. Select the checkbox for an Area or enter the Number of Areas to Book.
        5. Select the 'Add to Reservation' icon.
        6. Select 'Proceed'.
      6. Add Existing Reservation:
        1. Select the 'Options' icon.
        2. Select 'Add Existing Reservation'.
        3. Select a Searchy By option.
        4. Optional: Select the checkbox 'Reservation Between' and choose a Date Range.
        5. Enter the Search Criteria and select 'Search'.
        6. Select the checkbox for an existing Reservation.
        7. Select the 'Apply/Exit' icon.
      7. Save/Exit.


      Skip Step 3 when viewing an individual Reservation.

      Adding an Area or an existing Reservation to an individual Reservation will convert the Reservation into a Master Reservation.

      Adding an Area or an existing Reservation to a Master Reservation will add a new Sibling Reservation for the selected Area or include the selected existing Reservation in the group.

      To merge two Master Reservations together add all Sibling Reservations from one Master Reservation to the other Master Reservation then cancel the empty Master Reservation.


      • Guide
      • Add Button

      Guide

      Go to the Toolbar Menu Reservation Search in RMS.

      Enter the Group Name, Guest Name or Reservation Number and press 'Enter'.

      Select the Master in the Navigator Pane.

      Navigate to the  'Area' tab.

      Add Area:

      Select the  'Add Area' icon.

      Perform a Quick Quote Search.

      Select a Category or Rate Type.

      Select the checkbox for an Area or enter the Number of Areas to Book.

      Select the  'Add to Reservation' icon.

      Select 'Proceed'.

      The selected Areas will be added to the Reservation or Master Reservation as part of the group.

      Add Existing Reservation:

      Select the  'Options' icon.

      Select 'Add Existing Reservation'.

      Select a Searchy By option.

      Optional: Select the checkbox 'Reservation Between' and choose a Date Range.

      Enter the Search Criteria and select 'Search'.

      Select the checkbox for an existing Reservation.

      Select the  'Apply/Exit' icon.

      The selected Reservation will be added to the group.

      If the Reservation was added to an individual Reservation the Reservation will be converted to a Master Reservation and can have a Group Name entered on the Master to identify the group.

      If the existing Reservation was added to an existing Master Reservation it will be included in the existing group.

      Select the 'Save/Exit' icon to store the changes made and leave the Master Reservation.


      Use

      1. Go to the Toolbar Menu Reservation Search in RMS.
      2. Enter the Group Name, Guest Name or Reservation Number and press 'Enter'.
      3. Select the (Master) in the Navigator Pane.
      4. Navigate to the 'Area' tab.
      5. Add Area:
        1. Select the 'Add Area' icon.
        2. Perform a Quick Quote Search.
        3. Select a Category or Rate Type.
        4. Select the checkbox for an Area or enter the Number of Areas to Book.
        5. Select the 'Add to Reservation' icon.
        6. Select 'Proceed'.
      6. Add Existing Reservation:
        1. Select the 'Options' icon.
        2. Select 'Add Existing Reservation'.
        3. Select a Searchy By option.
        4. Optional: Select the checkbox 'Reservation Between' and choose a Date Range.
        5. Enter the Search Criteria and select 'Search'.
        6. Select the checkbox for an existing Reservation.
        7. Select the 'Apply/Exit' icon.
      7. Save/Exit.


      Skip Step 3 when viewing an individual Reservation.

      Adding an Area or an existing Reservation to an individual Reservation will convert the Reservation into a Master Reservation.

      Adding an Area or an existing Reservation to a Master Reservation will add a new Sibling Reservation for the selected Area or include the selected existing Reservation in the group.

      To merge two Master Reservations together add all Sibling Reservations from one Master Reservation to the other Master Reservation then cancel the empty Master Reservation.


      • Guide
      • Add Button

      Guide

      Go to the Toolbar Menu Reservation Search in RMS.

      Enter the Group Name, Guest Name or Reservation Number and press 'Enter'.

      Select the Master in the Navigator Pane.

      Navigate to the  'Area' tab.

      Add Area:

      Select the  'Add Area' icon.

      Perform a Quick Quote Search.

      Select a Category or Rate Type.

      Select the checkbox for an Area or enter the Number of Areas to Book.

      Select the  'Add to Reservation' icon.

      Select 'Proceed'.

      The selected Areas will be added to the Reservation or Master Reservation as part of the group.

      Add Existing Reservation:

      Select the  'Options' icon.

      Select 'Add Existing Reservation'.

      Select a Searchy By option.

      Optional: Select the checkbox 'Reservation Between' and choose a Date Range.

      Enter the Search Criteria and select 'Search'.

      Select the checkbox for an existing Reservation.

      Select the  'Apply/Exit' icon.

      The selected Reservation will be added to the group.

      If the Reservation was added to an individual Reservation the Reservation will be converted to a Master Reservation and can have a Group Name entered on the Master to identify the group.

      If the existing Reservation was added to an existing Master Reservation it will be included in the existing group.

      Select the 'Save/Exit' icon to store the changes made and leave the Master Reservation.


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