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    Support Home Setup Accounting France NF 525 France NF 525 & NF 203 Requirements

    France NF 525 & NF 203 Requirements

    Setup required to comply with NF 525 certification when operating in France using RMS.

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    Properties operating in France must complete the setup outlined in this article to comply with NF 525 certification.

    • Information
    • Setup
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    Information

    Properties operating in France must complete the setup outlined in this article to comply with NF 525 certification.

    RMS Property Management System is classified as Cash Management Software in France according to stipulation NF 525.

    An alternate Tax Invoice layout will be used in RMS to comply with NF 525.

    A Reason must be supplied each time a Tax Invoice is cancelled in RMS.

    A Reservation cannot be set to 'Departed' status unless a Tax Invoice has been created for all charges on the Reservation Account.

    A Receipt will only display the Receipt Amount for the current Receipt and will not include any charges.

    A Receipt created on a Company, Guest or Travel Agent Account will automatically create a Tax Invoice.

    The Cash Account and POS Lite are not available in compliance with NF 525.

    The Accounting Date must be maintained with End of Day completed no later than 24-hours after the actual date has passed.

    If the Accounting Date falls behind more than 24-hours from the actual date an alert will be displayed to all Users on login.

    Auditors will be able to generate an Invoice Archive Export and perform an Invoice Audit Verification for the Invoice Archive Export.


    Category, Area, Reservation, Company, Travel Agent, Wholesaler, Guest, Account Types, Receipt Types, Rate and Tax are default System Labels that can be customised.

    System Administrators will require Security Profile access to complete the required setup.


    • Setup
    • Add Button

    Setup

    Have your System Administrator complete the following.

    1. Property Information.
      1. Go to Setup > Property Options > Property Information in the Side Menu of RMS.
      2. Navigate to the 'Property Information' tab.
      3. Enter and select the Address, Town, Post Code and Country of the Property.
      4. Enter the VAT ID in the 'ABN' field.
      5. Navigate to the 'Gov Audit' tab.
      6. Enter the SIRET Number as Code 1.
      7. Enter the RCS Number as Code 2.
      8. Enter the NAF Number as Code 3.
      9. Enter the Legal Form as Code 4.
      10. Enter the Capital Social as Code 5.
      11. Enter the City of the Registry Office as Code 6.
      12. Save/Exit.
    2. Field Maintenance.
      1. Go to Setup > Users > Field Maintenance in the Side Menu of RMS.
      2. Select the checkbox Mandatory On Save for the Guest Details 'Surname' and 'Post Code'.
      3. Save/Exit.
    3. Company.
      1. Go to Setup > Company in the Side Menu of RMS.
      2. Select the  'Edit' icon on an existing Company.
      3. Enter the Company Address, Town, Post Code and ABN (VAT ID).
      4. Save/Exit.
    4. Travel Agent.
      1. Go to Setup > Travel Agent in the Side Menu of RMS.
      2. Select the  'Edit' icon on an existing Travel Agent.
      3. Enter the Travel Agent Address, Town, Post Code and ABN (VAT ID).
      4. Save/Exit.
    5. Tax Invoice Cancellation Reason.
      1. Go to Setup > Lookup Tables > Reasons in the Side Menu of RMS.
      2. Select the  'Add' icon.
      3. Enter a Reason.
      4. Optional: Enter a Short Description.
      5. Optional: Enter a Code.
      6. Select the Associated To as 'Cancel Invoice'.
      7. Save/Exit.


    The Guest Profile must include a Surname and Post Code when the Account Bill To is set to 'Guest'.

    The Company must include the Company Address, Town, Post Code and ABN (VAT ID) when the Account Bill To is set to 'Company'.

    The Travel Agent must include the Travel Agent Address, Town, Post Code and ABN (VAT ID) when the Account Bill To is set to 'Travel Agent'.

    A Cancel Reason must be provided each time a Tax Invoice is cancelled.


    Setup

    Have your System Administrator complete the following.

    1. Property Information.
      1. Go to Setup > Property Options > Property Information in the Side Menu of RMS.
      2. Navigate to the 'Property Information' tab.
      3. Enter and select the Address, Town, Post Code and Country of the Property.
      4. Enter the VAT ID in the 'ABN' field.
      5. Navigate to the 'Gov Audit' tab.
      6. Enter the SIRET Number as Code 1.
      7. Enter the RCS Number as Code 2.
      8. Enter the NAF Number as Code 3.
      9. Enter the Legal Form as Code 4.
      10. Enter the Capital Social as Code 5.
      11. Enter the City of the Registry Office as Code 6.
      12. Save/Exit.
    2. Field Maintenance.
      1. Go to Setup > Users > Field Maintenance in the Side Menu of RMS.
      2. Select the checkbox Mandatory On Save for the Guest Details 'Surname' and 'Post Code'.
      3. Save/Exit.
    3. Company.
      1. Go to Setup > Company in the Side Menu of RMS.
      2. Select the  'Edit' icon on an existing Company.
      3. Enter the Company Address, Town, Post Code and ABN (VAT ID).
      4. Save/Exit.
    4. Travel Agent.
      1. Go to Setup > Travel Agent in the Side Menu of RMS.
      2. Select the  'Edit' icon on an existing Travel Agent.
      3. Enter the Travel Agent Address, Town, Post Code and ABN (VAT ID).
      4. Save/Exit.
    5. Tax Invoice Cancellation Reason.
      1. Go to Setup > Lookup Tables > Reasons in the Side Menu of RMS.
      2. Select the  'Add' icon.
      3. Enter a Reason.
      4. Optional: Enter a Short Description.
      5. Optional: Enter a Code.
      6. Select the Associated To as 'Cancel Invoice'.
      7. Save/Exit.


    The Guest Profile must include a Surname and Post Code when the Account Bill To is set to 'Guest'.

    The Company must include the Company Address, Town, Post Code and ABN (VAT ID) when the Account Bill To is set to 'Company'.

    The Travel Agent must include the Travel Agent Address, Town, Post Code and ABN (VAT ID) when the Account Bill To is set to 'Travel Agent'.

    A Cancel Reason must be provided each time a Tax Invoice is cancelled.



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