A Rate Type Package is a Sundry Charge bundle that will be created on the Reservation Account with the Rate.
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Information
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Setup
- Add Button
Information
A Rate Type Package is a Sundry Charge bundle that will be created on the Reservation Account with the Rate.
A Sundry Charge is an incidental charge for any item that is not a Rate or Receipt including Add Ons, Credit Notes, Commissions, Deferred Revenue, Expenses, Transfers, Job Management, Meals, POS Lite, Refundable Charges or Bonds, Rental Fees, Requirements and Surcharges.
A Rate Type Package is setup using a Rate Type Property Rule that will override all setup on the Rate Type except the Rate Type Description.
A Rate Type Property Rule includes additional Rate Type Options that can be set per Property.
A Package will display on the Reservation Account using the Package Description with the option for individual Package Components to be created on the Reservation Account individually and/or to create on the 'Extras' Account Type.
A Package Component can be set as 'Inclusive' to deduct revenue from the Base Rate and allocate it to the General Ledger Account Code setup on the Sundry Charge without increasing the overall price of the Rate.
Packages on a Rate Type with the Rate Structure 'OTA Rate' will have all Package Components set to 'Inclusive' and will apply every Reservation Stay Date using the selected Sundry Charge and Amount to Charge options entered.
Overriding an Inclusive Package on the Reservation to a value higher than the Base Rate will set the Base Rate and any Rate Adjustments including Dynamic Pricing, Derived Rate Adjustments and Additionals to 0.00 and use the Package Override Amount as the Rate Amount on the Reservation Account.
Package options are determined by the Rate Structure selected on the Rate Type.
Editing an existing Package Component on the Rate Type will prompt with an option to apply the changes to all current and future Reservations.
Selecting 'No' will keep the previous Package Amount on the Quoted Rate and will no longer match the Package setup on the Rate Type.
Selecting 'Yes' will recalculate the Package Amount on all current and future Reservations where this Rate Type is selected and update the Package Amount using the new Package setup.
If 'No' is selected the Package Amount on the Quoted Rate will not match the Rate Type Package setup. Recalculating the Rate on the Reservation will update the Package Amount based on the Rate Type Package setup at the time Rate Recalculation occurs.
The following options are available for a Package Component.
| Package Option | Description |
|---|---|
| Sundry Charge | |
| Show on Account | The selected Sundry Charge for the package component will be created as an individual transaction on the account. |
| Post to Extras Account | The transaction for the package component will be created on the secondary account and not on the main account where the Rate is created. |
| Show on To Do Chart | The package component will be displayed on the To Do Chart as a Requirement for the date it applies to a reservation. |
| Show on Housekeepers Report | The package component will display on the Housekeepers Report as a Requirement. |
| Post on Next Day | Rate Packages are created on the account with the same transaction date as the Rate Amount. Post on Next Day will create the transaction for the package component on the following day instead. |
| Make Package Inclusive* | Inclusive Packages deduct revenue from the Base Rate and allocate it to the General Ledger Account Code on the selected Sundry Charge without increasing the overall price of the rate. *Confirm the channel connection's capabilities for accepting inclusive or exclusive packages when using OTA Rates. |
| Amount to Charge | |
| Per Period Fee | The amount entered for the package component will apply for each period (Hourly, Daily, Nightly) using the Rate Table and Apply Charge options. |
| Per Person Fee | The amount entered for the package component will be based on the number of Guests on the reservation and will charge based on the Guest Type. Per Person Fees on an Inclusive Package Component can have the number of Guests to be included in the Base Rate set before being charged as an additional fee above the Rate. |
| Percentage of Rate | The amount for the package component will be calculated as a percentage of the Base Rate Amount with the option of only applying if the Rate Amount is between a preset bracket. |
| Apply Charge * | |
| Every | Charges for the package component will be created every specified period for the duration of the reservation. Every Period will create a charge for each period (Hourly, Daily, Nightly) based on the Rate Table's format. |
| On the | Charges for the package component will be created as a once off charge (Hourly, Daily, Nightly) on the specified period based on the Rate Table's format. |
| * OTA Rate Packages will only apply on every reservation date (Every Period) and cannot be setup with the above 'Apply Charge' variations. | |
Reservation, Guest, Account Types, Sundry, Rate and Tax are default System Labels that can be customised.
System Administrators will require Security Profile access to setup this feature.
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Setup
- Add Button
Setup
Have your System Administrator complete the following.
- Go to Charts > Rate Manager in the Side Menu of RMS.
- Select the
'Rates' icon. - Select 'Rate Types'.
- Select an existing Rate Type and choose the
'Edit' icon. - Navigate to the 'Property Rate Rules' tab.
- Select the
'Add' icon. - Select a Property.
- Enter a Rate Charge Description.
- Optional: Enter a Long Description.
- Optional: Select the Rate Type Options.
- Save.
- Navigate to the 'Packages' tab.
- Select the
'Add' icon. - Select a Sundry Charge.
- Select the Package Options.
- Select a Fee Structure.
- Enter the Package Component Price or select the checkbox 'Use Amount from Sundry'.
- Select the Apply Charge options.
- Save/Exit.
To add a Package to an existing Rate Type Property Rule select the Property Rule at Step 6 and choose the 
'Edit' icon then skip to Step 12.
Adding a Property Rule will override all setup on the Rate Type except the Rate Type Description.
Any Rate Charge Description, Long Description, Discount, General Ledger Account Code or Rate Type Options setup on the Rate Type will not be used and must be set on the Property Rule.
Select the 
'Save/Next' icon to add multiple Package Components in a row then select the 
'Save/Exit' icon to finish.
-
Guide
- Add Button
Guide
Go to Charts > Rate Manager in the Side Menu of RMS.
Select the 
'Rates' icon.
Select 'Rate Types'.
Select an existing Rate Type and choose the 
'Edit' icon.
Navigate to the 'Property Rate Rules' tab.
Select the 
'Add' icon.
Select a Property.
Enter a Rate Charge Description.
Optional: Enter a Long Description.
Optional: Select the Rate Type Options.
Select the 
'Save' icon to store the changes made and unlock the 'Packages' tab.
Navigate to the 'Packages' tab.
Select the 
'Add' icon.
Select a Sundry Charge.
Select the Package Options.
Select a Fee Structure.
Enter the Package Component Price or select the checkbox 'Use Amount from Sundry'.
Select the Apply Charge options.
Select the 
'Save/Exit' icon to store the changes made and return to the Rate Type Property Rule.
Select the 
'Save/Exit' icon to store the changes made and return to the Rate Type setup.
Select the 
'Save/Exit' icon to store the changes made and leave the Rate Type.
This Rate Type Package will be included on the Reservation when the Rate Type is selected at a Property included in the rule.
Setup
Have your System Administrator complete the following.
- Go to Charts > Rate Manager in the Side Menu of RMS.
- Select the 'Rates' icon.
- Select 'Rate Types'.
- Select an existing Rate Type and choose the 'Edit' icon.
- Navigate to the 'Property Rate Rules' tab.
- Select the 'Add' icon.
- Select a Property.
- Enter a Rate Charge Description.
- Optional: Enter a Long Description.
- Optional: Select the Rate Type Options.
- Save.
- Navigate to the 'Packages' tab.
- Select the
'Add' icon. - Select a Sundry Charge.
- Select the Package Options.
- Select a Fee Structure.
- Enter the Package Component Price or select the checkbox 'Use Amount from Sundry'.
- Select the Apply Charge options.
- Save/Exit.
To add a Package to an existing Rate Type Property Rule select the Property Rule at Step 6 and choose the 'Edit' icon then skip to Step 12.
Adding a Property Rule will override all setup on the Rate Type except the Rate Type Description.
Any Rate Charge Description, Long Description, Discount, General Ledger Account Code or Rate Type Options setup on the Rate Type will not be used and must be set on the Property Rule.
Select the 'Save/Next' icon to add multiple Package Components in a row then select the 'Save/Exit' icon to finish.
-
Guide
- Add Button
Guide
Go to Charts > Rate Manager in the Side Menu of RMS.
Select the 'Rates' icon.
Select 'Rate Types'.
Select an existing Rate Type and choose the 'Edit' icon.
Navigate to the 'Property Rate Rules' tab.
Select the 'Add' icon.
Select a Property.
Enter a Rate Charge Description.
Optional: Enter a Long Description.
Optional: Select the Rate Type Options.
Select the 'Save' icon to store the changes made and unlock the 'Packages' tab.
Navigate to the 'Packages' tab.
Select the 'Add' icon.
Select a Sundry Charge.
Select the Package Options.
Select a Fee Structure.
Enter the Package Component Price or select the checkbox 'Use Amount from Sundry'.
Select the Apply Charge options.
Select the 'Save/Exit' icon to store the changes made and return to the Rate Type Property Rule.
Select the 'Save/Exit' icon to store the changes made and return to the Rate Type setup.
Select the 'Save/Exit' icon to store the changes made and leave the Rate Type.
This Rate Type Package will be included on the Reservation when the Rate Type is selected at a Property included in the rule.
