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    Derived Rate Type

    Setup a Derived Rate Type in RMS.

    Decision Tree

    A Derived Rate determines it's pricing using a preset adjustment amount against the selected master Rate Type.

    • Information
    • Setup
    • Add Button

    Information

    A Derived Rate determines it's pricing using a preset adjustment amount against the selected Master Rate Type.

    A Derived Rate can be used to simplify rate management by creating a single standalone Rate Type or using Multiple Best Available Rates and creating all additional rates as Derived Rates based off this standalone rate or another Derived Rate.

    The adjustment amount can be set as a percentage or flat value to be added or subtracted from the Master Rate Type with the option to follow the Rate Periods defined for the Master Rate Type or set separate availability for the Derived Rate.

    A Derived Rate will not inherit any restrictions set in the Control Panel on the selected Master Rate Type. Only restrictions applied to the Derived Rate directly will apply.

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    Users with the Security Profile option 'Rate Type Property Level' will only be able to setup the Adjustment Amount for a property included in their Security Profile.


    Derived Rate Type Options

    The following Derived Rate Type Options are available or inherited from the selected Master Rate Type:

    Derived Rate Type Option Description Derived from Master Rate Derived Rate Setup
    Additionals Pricing used for Guests above the included in Person Base.
    Advanced Purchase Determines the lead time for how far in advance of the selected Arrive Date this Derived Rate Type will become available.
    Booking Source The selected Booking Source will be populated on any reservation using this Derived Rate Type.
    Cancellation Policy Determines the cancellation rules to display on the RMS Internet Booking Engine when this Derived Rate Type is booked.
    The selected Cancellation Policy will be populated on any reservation using this Derived Rate Type.
    Colour The selected colour will be used to represent any reservations with this Derived Rate Type selected on the Booking Chart when using the Colour View 'Rate Type'.
    Contracted Rate Derived Rate Types selected as a Contracted Rate will be used to determine the availability of the rate when using the option 'Use Company or Travel Agent Rates'.
    Do Not Allow Base Rate to Be Overridden Prevents all users from manually overriding the Base Rate on a reservation with this Derived Rate Type selected.
    Do Not Include Additionals in Adjustment Derived Rates will include any Additionals Rates from the Master Rate (Derived From) when calculating the Rate Amount unless this option is selected.
    Do Not Include Packages in Adjustment Derived Rates will include any Packages setup on the Master Rate (Derived From) when calculating the Rate Amount unless this option is selected.
    Do Not Use as Promo Code This option prevents using the Rate Type Description as a Promo Code on the RMS Internet Booking Engine to access booking the rate when it is not publicly advertised.
    Dynamic Pricing Adjustments Dynamic Pricing automates rate adjustments based on predefined sets of rules.
    Derived Rates will include Dynamic Pricing Adjustments on the Master Rate (Derived From) when calculating the rate amount and can be setup on the Derived Rate.

     
    Exclude Derived Master Rate Packages Packages setup on the Master Rate (Derived From) will be included on the Derived Rate Type unless this option is selected.
    General Ledger Account Code Revenue for the Derived Rate Type will be reported against the General Ledger Account Code of the Category on the reservation unless a separate General Ledger Account Code is selected on the Derived Rate Type setup.
    Grouping Rate Type Groupings can be used on reports to view data on a collection of Rate Types as well as determine what rates are included as Complimentary & House Use Rate Types on the Night Audit Report.
    Last Minute Determines the lead time for how close to the selected Arrive Date this Derived Rate Type will become available.
    Length of Stay Restrictions Derived Rate Types will use any Length of Stay Restrictions setup on the Master Rate Type (Derived From) unless the option 'Set New Min/Max Nights' is selected on the Derived Rate Type.
    Market Segment The selected Market Segment and Sub Market Segment will be populated on any reservation where this Derived Rate Type is selected.
    Meal Plan The selected Meal Plan will be populated on any reservation where this Derived Rate Type is selected.
    No Discount Allowed Prevents any Discount being selected on the reservation to reduce the price of this Derived Rate Type.
    Only Available to Members Membership Rates can only be used when a valid Membership profile has been selected for the Guest Profile on the reservation or Membership Number entered on the RMS Internet Booking Engine.
    Packages Packages setup on the Master Rate (Derived From) will be included on the Derived Rate Type unless the Derived Rate Type option 'Exclude Master Rate Packages' is selected.
    Rate Periods The availability of the Derived Rate can be based on the Master Rate's (Derived From) Rate Periods or with independent Rate Period setup.
    Round to Nearest Dollar Calculated Rate Amounts for this Derived Rate Type will round to the nearest whole dollar value to remove any decimal places.
    Set New Min/Max Nights Derived Rate Types will use any Length of Stay Restrictions setup on the Master Rate (Derived From) unless this option is selected.
    This option enables setting stand alone Length of Stay Restrictions for this Derived Rate Type.
    Show Availability as Ticks for RMS Online The RMS Internet Booking Engine will display a tick when this Derived Rate Type is available on the Rate Grid in place of the Rate Amount.


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    Rate Hierarchy


    Rates determine the pricing applied to a reservation and can be setup with a number of rules or conditions at various levels of the configuration.

    Additional overrides and adjustments to Rates can be performed in the Control Panel or on a Reservation directly and will affect the calculated rate.



    Category, Area, Sundry, Rate & Tax are default System Labels that can be customised.



    Cancellation Policy

    A Cancellation Policy can be setup on a Rate Type, Derived Rate Type, Rate Type Property Rule, Rate Table and Rate Period or selected on the Reservation.

    The Cancellation Policy applied to the reservation will be determined by the following hierarchy.







    Reservation










    Rate Type Property Rule








    Rate Period






    Rate Table




    Derived Rate Type


    Rate Type

    The Cancellation Policy selected on the Reservation will override the policy setup on the Rate Type, Derived Rate Type, Rate Type Property Rule, Rate Table or Rate Period.

    The Cancellation Policy setup on the Rate Type Property Rule will override the policy setup on the Rate Type, Derived Rate Type, Rate Table or Rate Period.

    The Cancellation Policy setup on the Rate Period will override the policy setup on the Rate Type, Derived Rate Type or Rate Table.

    The Cancellation Policy setup on the Rate Table will override the policy setup on the Rate Type or Derived Rate Type.

    The Cancellation Policy setup on the Derived Rate Type will override the policy setup on the Rate Type.

    The Cancellation Policy setup on the Rate Type will be overridden by any setup on the Derived Rate Type, Rate Type Property Rule, Rate Table and Rate Period or selected on a Reservation.



    Deposits

    Deposit rules can be setup on a Rate Type, Derived Rate Type, Rate Type Property Rules and Rate Tables in addition to the Online Deposit rules that can be setup specifically for the RMS Internet Booking Engine.

    The deposit rule used on a reservation will be determined by where the deposit rules are configured on the Rate setup.






    Derived Rate Type Property Rules








    Derived Rate Type






    Rate Type Property Rules




    Rate Type


    Rate Table
    Online Deposit

    Mixed Rate Reservations where multiple Rate Types have been selected across the reservation dates will use the Rate Deposit with the highest value of the deposit rules setup on the selected Rate Types.



    Length of Stay Restrictions

    The Length of Stay Restrictions applicable to a rate will be determined by where they are setup in RMS.

    Length of stay restrictions (LOS) can be applied to Rates at various levels with each level of restriction taking precedence over the previous layer.

    Minimum and maximum length of stay restrictions can be setup in the following areas of RMS:








    Control Panel










    Rate Table








    Rate Period






    Rate Type Property Rule




    Derived Rate Type


    Rate Type



    • Control Panel Override: Overrides any Length of Stay set in Rate Setup.
    • Rate Table: Overrides Length of Stay set on the Rate Period, Derived Rate or Rate Type.
    • Rate Period: Overrides Length of Stay set on the Derived Rate or Rate Type as well as any Property Rate Rules.
    • Rate Type Property Rule: Overrides Length of Stay setup on the Derived Rate Type, Master Rate Type or Stand Alone Rate Type for the specific Properties setup for.
    • Derived Rate Type: Overrides Length of Stay setup on the Master Rate Type if selected on Derived Rate Setup.
    • Rate Type: Base level restriction that will not be applied if any overlaying restriction exists.



    Length of Stay Restrictions setup on the Rate Table will not apply if a Rate Override is in effect.

    A Length of Stay Override in the Control Panel can be added to apply Length of Stay Restrictions where a Rate Override exists.



    Month
    1st 2nd 3rd 4th 5th 6th





    Control Panel Override
    Rate Table
    Rate Period
    Property Rate Rule
    Derived Rate Type
    Rate Type

    • Reservations arriving on the 1st would use the minimum and maximum length of stay set on the Rate Type.
    • Reservations arriving on the 2nd would use the minimum and maximum length of stay set on the Derived Rate Type, if selected on setup to override the Master Rate Type.
    • Reservations arriving on the 3rd would use the minimum and maximum length of stay set on the Property Rate Rules.
    • Reservations arriving on the 4th would use the minimum and maximum length of stay set on the Rate Period.
    • Reservations arriving on the 5th would use the minimum and maximum length of stay set on the Rate Table.
    • Reservations arriving on the 6th would use the minimum and maximum length of stay set as an Override in the Control Panel or on the Rate Manager Chart.

    MLOS (On Arrival) & Soft Close

    A Minimum Length of Stay (On Arrival) requires guests reservations to be of a certain length if choosing to arrive on a day where a MLOS is set.

    A Soft Close requires guests reservations to be of a certain length if the date the Soft Close is setup is included within their stay dates.

    Where a combination of a MLOS (On Arrival) and a Soft Close are setup across the dates the guest reservation is being created, provided both have been setup optimally the guest's reservation will be required to adhere to both restrictions with the greater of the two applying.


    Month
    1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th



    Soft Close - 4 Nights


    MLOS (On Arrival) - 3 Nights

    • Reservations arriving 1st will be required to have a minimum stay of 3 nights due to the MLOS (On Arrival). They will be able to depart on 4th.
    • Reservations arriving 2nd or 3rd will be required to have a minimum of 4 nights. The MLOS (On Arrival) prevents the guest departing prior to 4th when the Soft Close takes effect and requires the guest stay a minimum of 4 nights to include this date in their reservation.



    Rate Overrides & Rate Adjustments

    A Rate Override can be performed on the Rate Manager chart, in the Control Panel or directly on a Reservation.

    Overriding the Base Rate will prompt RMS to ignore the Rate Setup tab on the Rate Table including Dynamic Pricing

    Derived Rate Adjustments and any Rate Adjustments entered in the Control Panel or on the Rate Manager chart will also be ignored when a Rate Override is performed.

    Additionals and Packages on the Rate Table will continue to be included in the Total Rate caclulation after a Rate Override.

     



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    • Setup
    • Add Button

    Setup

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in RMS.
    2. Select the 'Rates' icon and choose 'Rate Types'.
    3. Navigate to the 'Derived Rate' tab.
    4. Select the 'Add' icon.
    5. Select the 'Derived From' Rate Type (Master Rate Type).
    6. Select and enter the Derived Rate Type Options.
    7. Save.
    8. Select the Derived Rate Type Access and choose the 'Apply' icon.
    9. Navigate to the 'Adjustment Amount' tab.
    10. Select an Adjustment Type and enter the Adjustment Amount for each Category or select and enter an Adjustment Amount and select the 'Apply to All' icon.
    11. Select the Rate Period option.
      1. Use Existing Periods: Select the checkbox for the applicable Rate Periods.
    12. Save/Exit.


    Delete

    The option to use Master Rate Periods will make the Derived Rate Type available for any Rate Period used by the Master Rate Type in an active Rate Lookup.


    • Guide
    • Add Button

    Guide

    Delete

    System Administrators will require Security Profile access to setup this feature.

    Go to Charts > Rate Manager in RMS.

    Select the  'Rates' icon and choose 'Rate Types'.

    Navigate to the 'Derived Rate' tab.

    Select the  'Add' icon.

    Select the 'Derived From' Rate Type (Master Rate Type).

    Select and enter the Derived Rate Type Options.

    Select the  'Save' icon to store the changes made.

    Select the Derived Rate Type Access and choose the  'Apply' icon.

    Navigate to the 'Adjustment Amount' tab.

    Select an Adjustment Type and enter the Adjustment Amount for each Category. 

     Or select and enter an Adjustment Amount and select the  'Apply to All' icon.

    Select the Rate Period option.

    Use Existing Periods: Select the checkbox for the applicable Rate Periods.

    Select the 'Save/Exit' icon to store the changes made and leave the Derived Rate Type setup.

    This Derived Rate Type will be available following the Rate Period option selected and will calculate pricing using the entered adjustment amount and selected Master Rate Type.


    Setup

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in RMS.
    2. Select the 'Rates' icon.
    3. Select 'Rate Types'.
    4. Navigate to the 'Derived Rate' tab.
    5. Select 'Add'.
    6. Select the 'Derived From' Rate Type (Master Rate).
    7. Optional: Enter a Rate Code.
    8. Enter a Rate Type Description.
    9. Enter a Rate Charge Description.
    10. Optional: Enter a Long Description.
    11. Optional: Select a Rate Grouping.
    12. Select & Enter Derived Rate Type Options.
    13. Save.
    14. Select the Derived Rate Type Access and choose 'Apply'.
    15. Navigate to the 'Adjustment Amount' tab.
    16. Select an Adjustment Type.
    17. Enter the Adjustment Amount and select 'Apply to All'.
    18. Select the Rate Period.
    19. Save/Exit.



    Refer to the 'Information' section of this article for details on the available Derived Rate Type Options at Step 12.

    Step 16 & 17 will apply the selected Adjustment Type and entered Adjustment Amount to all listed Categories. 

    To selectively setup Category Adjustments select the Adjustment Type and enter the Adjustment Amount on each Category row instead.

    Selecting 'Use Existing Periods' at Step 18 will require selecting the checkbox for the applicable Rate Periods.



    • Guide
    • Add Button

    Guide

    Go to Charts > Rate Manager in RMS.

    Select the  'Rates' icon.

    Select 'Rate Types'.

    Navigate to the 'Derived Rate' tab.

    Select 'Add'.

    Select the 'Derived From' Rate Type (Master Rate).

    Optional: Enter a Rate Code.

    Enter a Rate Type Description.

    Enter a Rate Charge Description.

    Optional: Enter a Long Description.

    Optional: Select a Rate Grouping.

    Select & Enter Derived Rate Type Options.

    Select 'Save' to store the changes made.

    Select the Derived Rate Type Access and choose 'Apply'.

    Navigate to the 'Adjustment Amount' tab.

    Select an Adjustment Type.

    Enter the Adjustment Amount and select 'Apply to All'.

    Select the Rate Period.

    Select 'Save/Exit' to store the changes made and leave the Derived Rate Type setup.

    This Derived Rate Type will determine its pricing from the selected Master Rate Type (Derived From) and be available for the selected Rate Periods.

    Setup

    Have your System Administrator complete the following.

    1. Go to Charts > Rate Manager in RMS.
    2. Select the 'Rates' icon and choose 'Rate Types'.
    3. Navigate to the 'Derived Rate' tab.
    4. Select the 'Add' icon.
    5. Select the 'Derived From' Rate Type (Master Rate Type).
    6. Select and enter the Derived Rate Type Options.
    7. Save.
    8. Select the Derived Rate Type Access and choose the 'Apply' icon.
    9. Navigate to the 'Adjustment Amount' tab.
    10. Select an Adjustment Type and enter the Adjustment Amount for each Category or select and enter an Adjustment Amount and select the 'Apply to All' icon.
    11. Select the Rate Period option.
      1. Use Existing Periods: Select the checkbox for the applicable Rate Periods.
    12. Save/Exit.


    Delete

    The option to use Master Rate Periods will make the Derived Rate Type available for any Rate Period used by the Master Rate Type in an active Rate Lookup.

    • Guide
    • Add Button

    Guide

    Delete

    System Administrators will require Security Profile access to setup this feature.

    Go to Charts > Rate Manager in RMS.

    Select the  'Rates' icon and choose 'Rate Types'.

    Navigate to the 'Derived Rate' tab.

    Select the  'Add' icon.

    Select the 'Derived From' Rate Type (Master Rate Type).

    Select and enter the Derived Rate Type Options.

    Select the  'Save' icon to store the changes made.

    Select the Derived Rate Type Access and choose the  'Apply' icon.

    Navigate to the 'Adjustment Amount' tab.

    Select an Adjustment Type and enter the Adjustment Amount for each Category. 

     Or select and enter an Adjustment Amount and select the  'Apply to All' icon.

    Select the Rate Period option.

    Use Existing Periods: Select the checkbox for the applicable Rate Periods.

    Select the 'Save/Exit' icon to store the changes made and leave the Derived Rate Type setup.

    This Derived Rate Type will be available following the Rate Period option selected and will calculate pricing using the entered adjustment amount and selected Master Rate Type.

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